Where the Wild Things Are Cub Adventure Welcome Letter

Thank you for registering for the upcoming Where the Wild Things Are Weekend October 27 – 29 at Camp Rockefeller in Damascus, AR.  We have a fun-filled event planned that everyone should enjoy.  I wanted to pass along some information so you can be prepared.  The weather forecast for the weekend is looking a little cool.  We have some great cold weather camping tips below that might be useful to you.  Also, don’t forget a rain jacket if you’re coming up Friday night!


Directions

From Conway (I-40, exit 125), head North on Hwy 65 for 19.4 miles.  Turn left on AR-124 W and go .9 miles.  Turn right on Spires Rd and travel .5 miles.  Turn right on Hall-Hendren Ln for 1.8 miles.  Turn left on Scout Drive for .4 miles.

For the safety of our Scouts and attendees, please observe the posted speed limits while on camp property.


“Treat not Tricks” for our Community – Service Project

We are asking all families to please bring some nonperishable (pull-top) canned goods with them to camp.  We will donate these to the Arkansas Food Bank to help out fellow members of our community.


Arrival

If you are checking in Friday evening, be sure to eat dinner before arriving at camp.  We may be offering some snacks later that night but your first meal will not be until Sat morning.  Upon arrival, our welcoming team will inform you of your campsite assignment.  We will carry your gear to the entrance of your assigned campsite.  Please make sure your gear is marked with your name and Pack number.  Packing your belongings into boxes, bags, packs, etc. will make it easier for you to manage getting them to your tent or camping area. There are a few items that we recommend you bring since much of your time will be spent outdoors. Those include good walking shoes, flashlight, bug spray, sunscreen, hat, water bottle, sleeping bag/bedding/pillow to be comfortable at night, towel, and shower kit.  Additional suggestions can be found in the attached


Cold Weather Camping Tips

We want you to have a comfortable stay while you are at Camp Rockefeller.  Since this weekend could get a little cool in the evenings, we wanted to make sure we passed along some tips to help ensure a great night’s sleep.

  • Your Sleeping Pad Matters: Inflatable mattresses and cots are certainly comfortable to sleep on at night; but in the cold, they can work against you. Their design allows the cold air to build below you.  We recommend using a closed-cell foam pad.  These can be picked up fairly cheaply at Wal-Mart.  If the cot or a mattress is a must, then put the foam pad on top of it.  A thick blanket on top of the cot or mattress can also help.
  • Water Bottle of Hot Water: Put a hot water bottle in your sleeping bag at night. It will radiate the heat in your sleeping bag and help keep you warm.
  • Head & Feet: Your head and feet are where you lose the most of your body heat. Help keep that heat in while you sleep by wearing a warm, dry stocking cap & warm, dry socks to bed.  A base layer or long underwear will also help.

Still hesitant- just come on up Saturday morning and join us then for all the fun!  Program will kick off at 9AM on Saturday.  


Medical Forms

To ensure the health and well-being of our participants, a BSA Health and Medical form is required for all event participants, youth and adults.  This event only requires Parts A and B to be completed.  A doctor’s assessment is not required to complete Parts A and B.  The BSA Health and Medical form can be found at http://www.scouting.org/filestore/HealthSafety/pdf/680-001_ABC.pdf. Medical forms should be submitted when checking in and may be picked up during your departure from the Camp Medic.  All medical forms not picked up will be shredded and destroyed.


Schedule

Below is a general schedule for the weekend. A more detailed schedule and map will be provided when you arrive.

Friday

5:00pm                 Registration Opens

10:00pm               Registration Closes / Gear Transportation Stops

11:00pm                Lights Out

Saturday

7:00am                   Greeting Tent Opens

7:00 – 8:30am       Breakfast @ Dining Hall

8:45am                    Opening Flag Ceremony @ Flagpole

9:00am                   Program Areas Open

12:00pm                 Lunch on the lawn @ Dining Hall

12:00pm                Program Areas Close

1:00pm                   Program Areas Open

4:30pm                   Program Areas Close

5:15pm                    Closing Flag Ceremony @ Flagpole

5:30 – 700pm       Dinner @ Dining Hall

7:30pm                   Campfire @ Council Ring

Sunday

8:00 – 9:30am    Breakfast and Chapel @ Dining Hall

9:40am                   Closing Flag Ceremony @ Flagpole

 


Dining Schedule

Due to the overwhelming response at this event, we will not be able to feed everyone at the same time.  During the check-in process, you will be assigned to a dining shift.  Please adhere to the times for your assigned shift.


Fires

Fires are permitted in campsites. However, please do not bring wood from your home to camp. There is plenty of firewood around camp.

Fireworks and firearms are not allowed on camp property at any time.  Heaters and open flames are not allowed in any tent at any time.


Smoking Policy

Camp Rockefeller is a smoke-free environment.  Smoking, including vaping and e-cigarettes, is not allowed on the property.


Please review the Cub Family Parent’s Guide for additional information.  If there is something you need while in camp, be sure to let a staff member know and we will do what we can to assist.

Looking forward to a great weekend!